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Participant Information Sheet

Important Dates

Remote Participation

Directions

Accommodation

Reception

Registration Form: (Word) (PDF)

Visitor Information

Contact Information

Arrangements for the 18th Meeting of the ITPA Topical Group on Diagnostics.

The meeting will take place at Oak Ridge National Lab in Oak Ridge, Tennessee USA from Tuesday, May 11, 2010 to Friday, May 14, 2010.

Note that ITPA meetings are organized under the auspices of the ITPA Coordinating Committee and participation is restricted to scientists from the fusion communities affiliated with the ITPA Agreement (China, European Union, India, Japan, Korea, Russian Federation and United States of America). Participants in the ITPA meetings must therefore be nominated by the fusion programme administration of one of the members. Information on the ITPA can be found here.

Participant Requirements

Participants to this ITPA Meeting must make sure that they perform the following actions: Note: It is extremely important that all actions be completed by the deadline dates.

  1. All participants should send an email to Tina Moore at moorevc@ornl.gov by March 26, 2010, indicating that they are planning to attend this meeting. Tina will then send to the participant an email invitation through the ORNL Personnel Access System, which is a secure website. The participant should follow the instructions of the reply email, and provide the necessary information.

  2. Visa Information: For those participants who require a visa in order to enter the U.S. you should complete step 1 no later than March 1, 2010. In your email, please indicate that you will need a US Visa. Once this form has been submitted an invitation letter will be shipped to you as quickly as possible. The participant should arrange for a U.S. Consulate interview as directed in the invitation letter. This action begins the visa process. Most participants should apply for a B-1 Visa, with the detailed steps described here. Due to recent changes in the visa application procedure, the processing time for a visa has increased significantly. Unfortunately neither the U.S. Department of Energy or the sponsoring organizers can guarantee a visa will be issued in time to attend the meeting. If you have any questions regarding the visa process you may contact Tina Moore at moorevc@ornl.gov.
    Citizens of certain countries (visa waiver countries) do NOT need U.S. visas for entry, but do need to apply for ESTA. These countries are: Andorra, Australia, Austria, Belgium, Brunei, Canada, Czech Republic, Denmark, Estonia, Finland, France, Germany, Hungary, Iceland, Ireland, Italy, Japan, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, the Netherlands, New Zealand, Norway, Portugal, Republic of Korea, San Marino, Singapore, Slovak Republic, Spain, Sweden, Switzerland, United Kingdom.
    For verification on visa waiver countries see the following site: http://travel.state.gov/vwp.html. Citizens of these countries must make sure that they have machine readable passports (see the same site for more details) and must apply through the Electronic System for Travel Authorization (ESTA) for travel to the US.

  3. Make reservations at hotel of your choice.

  4. Complete and submit the registration form by March 26, 2010.

  5. Requests for presentations should be send to Rejean Boivin (Chair, email boivin@fusion.gat.com) and Don Hillis (email hillisdl@ornl.gov). See agenda for updates.

  6. Arrive at the ORNL Visitor Center by 8:00 A.M. of the first morning of your ITPA meeting to pickup badge. (see map of ORNL). Bus servive between Oak Ridge and ORNL will be provided in the morning and evening. More information will be available here.
    Documents required to gain ORNL admission: Site access will be denied if these documents are not presented at check-in.
    ALL: a valid photo identification
    FOREIGN NATIONALS: Visas, passports, green cards or other immigration documents will be checked for all FN visitors to ensure they are lawful immigrants and visa/passport expiration dates will be tracked for assignments.

Contact Information

For questions on Visas and access to ORNL
Tina Moore

Phone: 865.574.0990
Fax: 865.576.7926
Email: moorevc@ornl.gov

Local Host
Don Hillis
Phone: 865.576.3739
Fax: 865.574.1191
Email: hillisdl@ornl.gov

For general questions on transport, accommodation, registration, etc.
Ted Biewer
Phone: 865.574.2715
Fax: 865.574.1191
Email: biewertm@ornl.gov